University of Massachusetts Boston
The College of Science and Mathematics (CSM)
Science Training Programs (STP)
initiative helps integrate and execute externally funded grants and projects that increase the number of STEM degrees of underrepresented students and other undergraduates. The STP Office Manager and Projects Coordinator provides analytical and administrative support for STP fundraising objectives; funded projects compliance documentation; operations and control office procedures and files; and project related activities on-or-off campus.
Reporting to the Executive Director Science Training Programs, the STP Office and Projects Coordinator will assist the Executive Director and associated STP associated program director/coordinators in the development and administration of correlated STP duties assigned for the NSF Louis Stokes Alliance for Minority Participation Program, the DOE Ronald E. McNair Post-Baccalaureate Program, and any other projects funded through the STP Office for administrative support.
Examples of Duties:
Serve as the first point of contact for the NSF Louis Stokes Alliance for Minority Participation Program (LSAMP) and McNair Programs; greet and direct visitors; receive and direct internal and external phone and e-mail inquiries; receive, sort and distribute mail to appropriate individuals within the office; publicize events sponsored and hosted by the Science Training Program (STP); assist in managing the programs web site and social media sites and coordinate the production of monthly electronic newsletter;
Serve as liaison between the STP and various community contacts and partners, both local and national; facilitate communication with relevant internal and external stakeholders;
Assist the Executive Director for the Science Training Programs and associated STP program directors/coordinators with meeting preparation; develop and organize all printed and electronic materials; take precise notes during the meetings and prepare reports and presentations; ensure that STP meetings are organized timely and effectively; order refreshments and print agendas; assist in planning and execution of special events;
Create and maintain LSAMP and McNair Programs office filing system; keep staff and student files up-to-date; help prepare, organize, and file documentation for personnel actions and student recruitment; design processes to execute forms and maintain files for all project related items (student stipends and files, purchasing and accounts payable, comptroller and HR actions, property inventory, etc.);
Serve as office point person for the coordination of requests to facilities, customer service and information technology and follow-up to ensure that they are completed in a timely fashion; serve as office property manager; assist with completion of space surveys;
Track expenses and produce monthly budget reports and to complete and review budget worksheets and reports; collect and file on a regular basis data and information from program subcontractors needed for program research, evaluation, compliance, and dissemination reports;
Assist with budgeting and financial reporting for related events; maintain shadow financial database and monitor status; purchase supplies, goods and services to meet the needs of the LSAMP and McNair Program offices and maintain inventory levels of office equipment supplies;
As directed by the STP Executive Director, actively participate in grants development and other fundraising activities, pursue new grant opportunities and gather information for grant applications; serve as the STP representative to the other units, including CSM Student Success Center, University Advising Center, IMSD, and U54 Training Core;
Participate in program and project planning, implementation, evaluation and reporting; execute data collection, database entry, and other online tasks required for the support of grants through National Science Foundation (NSF), National Institute of Health (NIH), and/or the Department of Education (DoE);
Perform other duties as assigned.
Bachelors Degree and a minimum of three-five (3-5) years of experience in program and administrative management and support required.
Ability to manage office procedures efficiently and effectively; leadership experience preferred.
Knowledge, Skills and Abilities:
Demonstrate understanding and commitment to the nations need to educate and train a diverse STEM workforce;
Demonstrated knowledge of and experience in serving multi-ethnic and multi-cultural populations;
Ability to work effectively with various populations of staff and students;
Ability to communicate effectively and work cooperatively with off-campus as well as on-campus professionals;
Ability to manage complex organizational change;
Strong oral and written communication skills;
Strong interpersonal skills;
Strong organizational and problem solving skills;
Strong commitment to customer service.
Please apply online with your resume, cover letter and list of three professional references.
Review of candidates will begin following the application closing date.
Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 7 business days of the posting. All other candidates will be considered after that period.
Salary Ranges for the appropriate Pay Grade can be found at the following link:
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University of Massachusetts Boston
Website : http://www.umb.edu
The University of Massachusetts Boston is deeply rooted in the city's history, yet poised to address the challenges of the future. Recognized for innovative research, metropolitan Boston’s public university offers its diverse student population both an intimate learning environment and the rich experience of a great American city. UMass Boston’s 11 colleges and graduate schools serve nearly 17,000 students while engaging local and global constituents through academic programs, research centers, and public service. To learn more, visit www.umb.edu.