Department Assistant Music

Profile

Full Time Job
ViacomCBS is looking for a Department Assistant to be part of our Music HQ team in NYC! The primary role of this position is to provide administrative support for multiple VPs within the Music HQ team. In addition to general admin support, the Department Assistant will also work closely with our HQ Music Programming team to facilitate communication and alignment with international programming teams. Due to COVID-19 policy, position will initially be remote but will eventually transition to a hybrid (remote & in-office) position in the late fall.
Responsibilities:
• Support multiple Music HQ VPs with general admin support. Scheduling meetings; answering and screening telephone calls; coordinating internal and external meetings; processing T&E reports; ordering supplies and arranging office services; coordinating travel arrangements; and performing administrative errands
• Establish, maintain, and organize department files
• Build presentation decks on an ad-hoc basis for presentation to upper management
• Plan and coordinate working offsites for attendees (hotels, travel, meals, etc) approx. 2-3 times annually
• Special event coordination as-needed
• Work as back-up to ViacomCBS International's Content Development & Strategy Coordinator, including having an understanding of internal info-sharing platforms and our monthly calendar
Basic Qualifications:
• Bachelor's Degree
• 1-2 years of experience working in television/media (strong internship experience considered)
• Highly proficient in MS Office (Excel, PowerPoint, Word, Outlook)
Additional Qualifications:
• Familiar with “cloud-based” collaborative document workflow; OneDrive, Google Drive, Sharepoint, etc
• Outstanding communication skills (oral and written), including ability to build clear & concise decks in PowerPoint
• Exceptional organizational skills with ability to multitask, properly prioritize and meet deadlines
• Highly motivated and resourceful self-starter with excellent follow-through skills
• Proven ability to maintain positive attitude and work collaboratively in a demanding and fast paced environment
• Ability to anticipate and properly resolve administrative issues/problems without relying on senior executives input or direction, understanding when senior executive input/direction is appropriate and/or required
**** in the application.

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